Besides creating a digital representation of your physical inventory, Verso managed the in- and outflow. Purchase orders is the part of Verso that handles the incoming goods.
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Purchase orders
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In Verso there are two ways of creating a Purchase Order.

1. Manually
2. Automatically suggested

Both ways of creating a purchase order have the same automatic workflow built in, which cuts back to the essentials. Purchase orders go through these statuses:

1. Draft, intentional mark up of the order
2. Pending, for colleague(s) to check and able to export (PDF and CSV)
3. Ordered, when the order is shared with the supplier. Verso also suggests to create a package slip to ship out components that are part of an assembly, assuming the supplier needs them to fulfil the order.
4. Received, able to adjust the amount of items to match what is delivered with the order.

Manual purchase order

In the Purchase Order overview click the "+" button will create an empty Purchase Order sheet. Verso also creates a 'logical' order number for you to use, but you are able to fill out your own.

These orders are based on your supplier list. Once you select a supplier, you can add items to the sheet that are associated with the supplier you selected. Via the button '+ Add Item' in the top right corner will open up a window that enables you to add the items. The amount of the items can be changed when an item is added.

When the amount of an item is changed, ensure to hit enter or 'save' before continue in the workflow.

Support

Suggestive Purchase Orders

Verso has the capability to create Purchase Order suggestions. Based on the quantity field and the minimum order quantity Verso will suggest purchase orders.

To make use of this function search for the 'magic wand' icon in the Purchase Order overview toolbar.

Items will be grouped per supplier, just how you would create a manual purchase order, the workflow is the same. Before confirming an order suggestion you are able to adjust it before setting it to Pending or Ordered.

Suggestive Package Slips during order process

Sometimes a order, for example an assembly, requires multiple items, some of them might be located in your warehouse and need to be shipped with an purchase order, for example to a production partner/supplier. In that case Verso has a built in check of parts needs to be shipped. Once confirmed Verso creates a 'Package Slip' based on that order and sets in draft so you or your colleagues in the warehouse don't miss to ship out those parts, to shorten your lead times.

Receiving a Purchase Order

Once the order is received in the warehouse you would have that specific order properly in the books, so in Verso you are able to 'Receive' a purchase order as well. This will give you the possibility to check the received goods and adjust the amounts that will be added to the inventory once confirmed.